Event Videography Shot List
Event video is a race against a schedule you do not control. The programme dictates the order, so the shot list has to be organised the same way — by what happens when, not by what looks good.
The one thing consistently missed: branding and sponsor coverage. Clients ask for it every time and it can only be filmed before the room fills.
The shot list
Before doors
Everything here becomes impossible once guests arrive. Arrive early enough to get all of it.
- 01Venue exterior and signage
- 02Empty room, wide, fully dressed
- 03Stage and set, empty
- 04Branding, banners, and every sponsor logo
- 05Registration desk before it opens
- 06Catering and bar set up
- 07Detail — programme, lanyards, name badges, table settings
- 08Crew and setup in progress
Arrivals
- 09Guests arriving at the entrance
- 10Registration and check-in
- 11Room filling up
- 12Networking and conversation
- 13Wide of the crowd from height
- 14Handshakes, greetings, laughter
Main programme
- 15Locked-off wide of the stage, running throughout
- 16Each speaker, medium and close
- 17Speaker from the side, showing the audience behind
- 18Presentation screens and slides
- 19Audience listening
- 20Audience reacting — laughing, applauding, taking notes
- 21Q&A — questioner and speaker
- 22Any award, handover, or set-piece moment
- 23Panel discussions, each participant
Candids and detail
- 24Conversations in the breaks
- 25Food and drink being served
- 26Exhibition or stand areas
- 27Attendees using anything interactive
- 28Reactions and expressions throughout
- 29Anything sponsored, in use
Interviews
- 30Organiser — what this event is and why
- 31Two to four attendees — why they came, what they got
- 32A speaker, immediately after their session
- 33A sponsor representative
Close
- 34Final applause
- 35Guests leaving
- 36Empty room after
- 37Team and crew wrap
Tips for this kind of shoot
- Get the branding and sponsor shots before doors open. It is the most commonly requested and most commonly missed footage at any event.
- Lock off a wide on the stage and let it run. It covers you for everything you miss while moving.
- Grab attendee interviews during the first break. After lunch people leave and the energy drops.
Use this list on your next shoot
Storeyz keeps your shots in story order for planning and regroups them by location for the day — then you tick them off on your phone as you get them.
Questions
What do event clients always ask for that gets missed?
Sponsor and branding coverage, and wide shots of a full room. Both have narrow windows — branding before doors, full room during the main session — and both are impossible to recreate afterwards.