Events & live
Conference Video Shot List Template
A conference is several events happening at once across multiple rooms and often multiple days. You cannot cover everything, so the list has to be a set of priorities rather than an inventory.
Agree the deliverables before day one — highlight reel, session recordings, sponsor cutdowns — because each needs different footage.
Shots
34
Groups
6
Format
Checklist
The shot list
Venue and branding
- 01Venue exterior and main signage
- 02Registration area, empty and busy
- 03Every branded surface and sponsor logo
- 04Main stage, empty
- 05Each breakout room
- 06Exhibition floor before opening
- 07Wayfinding and programme detail
Keynote sessions
- 08Locked-off wide of the stage
- 09Speaker medium, from centre
- 10Speaker close
- 11Side angle with audience in frame
- 12Presentation screens
- 13Full audience, wide from the back
- 14Audience reactions and note-taking
- 15Applause and standing ovation
Breakouts and workshops
- 16Each breakout room in session, wide
- 17Speaker or facilitator
- 18Small-group interaction
- 19Hands-on or workshop activity
- 20Whiteboards, flipcharts, output
Exhibition and networking
- 21Exhibition floor, wide and busy
- 22Each sponsor stand, with people at it
- 23Demonstrations in progress
- 24Networking conversations
- 25Coffee and catering areas
- 26Badge scanning and lead capture
Interviews
- 27Organiser opening statement
- 28Three to five speakers, post-session
- 29Five or more attendee vox pops
- 30Each headline sponsor
Multi-day extras
- 31Timelapse of setup and of the room filling
- 32Evening social or dinner
- 33Morning-of establishing shots each day
- 34Final day close and thanks
Tips for this kind of shoot
- Agree the deliverables list before day one. A highlight reel and a set of sponsor cutdowns need different coverage and you cannot retrofit either.
- Vox pops on day one, not day two. Attendance and enthusiasm both drop.
- Get a full-room wide during the best-attended session. Empty seats undermine a highlight reel.
Use this list on your next shoot
Storeyz keeps your shots in story order for planning and regroups them by location for the day — then you tick them off on your phone as you get them.